The Agence Francaise de Développement (AFD), is announcing vacancy for the position of Temporary Office Manager, 8-month period.
The Agence Francaise de Développement (AFD), French Development Agency, is a bilateral development finance institution, fully owned by the French State. It is the main implementing agency for France’s official development assistance to developing countries and overseas territories. The AFD finances and supports development projects and programs that support more sustainable and shared economic growth, improve the living conditions of the poorest, contribute to the preservation of the planet. Since 2012, AFD, alongside peer institutions, supports Georgia with a “green and inclusive growth” mandate, via projects in the following sectors: regional connectivity, energy, agriculture, water resources management and human capital development. AFD accompanies Georgia in building a sustainable and inclusive model of society
The French Development Agency (AFD) South Caucasus Agency, located in Tbilisi since 2016
https://www.afd.fr/fr

Job Description:

• Accounting and Financial Oversight:
• Assist in the preparation and monitoring of the agency’s operating and investment budgets.
• Oversee accounting and management control tasks, including tracking consumption and expenditures by category, and managing supplier relations.
• Process operating and investment expenses.
• Ensure administrative and accounting management of managed funds, including document verification and VAT reimbursement.

Administrative and General Resource Management:

• Organize and supervise the maintenance of the agency’s movable and immovable assets.
• Manage relationships with suppliers to ensure smooth operations.
• Conduct periodic physical inventories and draft entry/exit reports.
• Oversee real estate and equipment lease agreements.
• Handle travel logistics for staff missions and training.
• Monitor signature delegation processes and draft procedural notes.
• Serve as the Agency Security Referent, implementing security policies for staff, assets, and information. Support audits and staff training initiatives.
• Note: As the Agency Security Referent, the Office Manager will be responsible for implementing the agency's policy on the security of personnel, assets, and property. This includes audit follow-ups and contributing to staff training.

Staff Administrative Management:

• Assist in preparing payrolls and monitor events affecting payroll and employee benefits, including leave, absences, and sickness.
• Manage administrative procedures related to employment and personnel obligations.
• Act as the focal point for personal data protection procedures in coordination with AFD headquarters.
• Communication and Information Coordination:
• Contribute to the agency’s communication action plan in collaboration with the Country Director, Country Manager, and Regional Communications Officer.
• Oversee communication actions, including supplier coordination and logistical management, in cooperation with French embassies in the region.
• Draft documents such as notes, letters, articles, press releases, and project/country sheets.
• Design and implement communication tools and media (written, audiovisual, and digital).
• Ensure access to and distribution of relevant information on countries, sectors, and projects. Establish monitoring tools in coordination with the Regional Communications Officer and AFD headquarters.
• Manage the agency’s archives, ensuring compliance with information management standards.

Local IT Liaison Officer

• Act as a liaison with the Head Office and local IT partners (e.g., internet and telecommunications providers) to address and resolve ongoing IT issues in the office
• Report and monitor the resolution of IT problems.
• Manage office access controls and permissions through the MAP program
• Handle requests for internal and external internet access
• Monitoring the functioning and maintenance of office the servers

Main Requirements:

• Bachelor’s degree;
• Minimum 5 years of experience as office manager, administrative manager;
• Excellent written and verbal communication skills in English;
• Knowledge of French language will be is a strong advantage;
• Knowledge MS Office.

Additional information:

• 5 Business Days (09:00-18:00)
• Health insurance

If you are interested to open position, please apply by clicking "Send CV " button.
Wish you a good luck!